KaDSEMA

FUNCTIONS OF EACH DEPARTMENT


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DEPARTMENT OF ADMINISTRATION

The Administration Department is headed by a Director and saddled with the functions of carrying out day-to-day administrative duties and financial affairs as well as keeping records of proceedings of the Agency. The department also makes and interprets policies of the Agency. Its functions are as follows:

  1. Maintenance of all vehicles of the Agency;
  2. Advising on general administrative duties;
  3. Secretary to Board meeting(s);
  4. Signing of the Agency’s cheques & supervising the financial affairs of the Agency;
  5. Conducting promotion/Discipline of officers on G.L 01 and above;
  6. Approval of annual leave;
  7. Keeping proper record of proceedings in the Agency;
  8. Maintenance of generating plant, equipment, building/Furnitures and computers;
  9. Keeping record of Fund Allocation Committee (FAC) meeting;
  10. Preparing and updating Record of Service;
  11. Taking care of welfare of the Agency staff;
  12. Making variation order of payment of promotion, termination and retirement;
  13. Supervision of Securities/cleaners;
  14. Preparing/updating staff list, leave roaster and seniority list;
  15. Supervising the Public Relations Unit

Other activities of the department include: Motivation and Disciplinary actions – Ensuring that all facilities to enhance productivity and efficiency are made available.

DEPARTMENT OF FINANCE AND ADMINISTRATION

The Department of Finance and Administration is responsible for coordination of the day-to-day finances of the Agency. The department liaises with the State Ministry of Finance and State Planning & Budget Commission, the Office of the Accountant-General and the Deputy Governor to ensure that all budgetary provisions accruing to the Agency are released on time. It also ensures that all receipts are made to appropriate authorities and it monitors and maintains records of the account to facilitate periodic audit reports. The Department handles staff salaries and other payments for services rendered to the Agency. It is headed by a Director who reports directly to the Executive Secretary.

In addition, it is also responsible for preparation of monthly returns to Ministry of Finance, collection of Revenue, maintenance of Cash Books, Vote Books and any other financial matters.

DEPARTMENT OF RELIEF AND DISASTER MANAGEMENT

The Department of Relief and Disaster Management has functions that cut across all the other departments of the Agency. The department plans all activities of the Agency and also takes care of the monitoring and evaluation of projects implementation. It has been responsible for developing policies and activities relating to the management of disasters within the State.

The Department is responsible for the following:

 

Other Activities of the Department Include:

DEPARTMENT OF FIRE SERVICE

The Department of Fire Service is responsible for the following: